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Signup Instructions for Swims and Jobs at Meets

We also have some "How To" guides for parents in our Help Center that give step-by-step instructions on navigating SwimTopia, with screen shots, if you'd like to share those with your team. 

How to Register for Jobs and Swims at a Meet:

Log in to the website. Login is found in the upper right hand corner of the screen.

If you can’t remember your password, click "Forgot your password" to reset your password.

Under the Meets & Events tab, select "Signup Calendar" to sign up for a swim meet.

Job Signup

  • Click the green JOB SIGNUP tab and sign up for volunteer shifts (note ONE parent per meet MUST sign out to volunteer if your child is swimming in the meet.  If you know you and your spouse will not be at this meet, skip to Swimmer Signup and please let volunteer coordinator, Lori Gaillard, know you will not be in attendance.
  • Click Save Assignments.  You are not guaranteed to do the job you sign up for.  Lori Gaillard will send out a final volunteer document prior to the meet.
  • Click Back to Signup Calendar.
  • Reminder in order for your swimmer to participate in finals, parents must volunteer at minimum of 2 meets.  It takes all hands on deck to run a fun and smooth meet.

Swimmer Signup

If your team allows your athletes to declare attendance and/or select meet entries:

  • Click the green MEET ENTRY tab, and then click the green Edit tab under your athletes' names.
  • For each of your athletes, select an option from the drop down list next to their names.
    • (undeclared) 
    • Attending
    • Not Attending
  • If the coach allows the athlete to select events, select the appropriate events from the list shown. PLEASE remember these are your swimmers’ preferences of events.  Coaches will determine what events your child will swim and relays.  Do not assume their events in the meet and check all relays and events on meet sheet.
  • Specify your swimmer's availability for relays from the drop down options (if offered). 
  • Click Save to record your choices.

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SwimTopia Mobile App

Download SwimTopia Mobile to stay in touch. Receive Team Alerts for weather delays/cancellations, sign up for meets, view your volunteer commitments, swim results, and more. 

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